Minutes of the Metal Arts Guild Board Meeting
Monday, July 12, 2010
Berkeley, CA

Present:
Alison Antelman, AA; Emiko Oye, EO; Taiko Roskothen, TR; Ron Elson, RE; Celeste Howell, CH; Beth Morris, BM
Guests of EO, UK critique group: Rebecca S, Claire Stiles, Susan, Ruta Brown - Jewelers & Silversmiths Network, Assoc. Contemporary Jewelry – UK Visitors

PRESIDENT
Board members are reminded to send a description of their position to the President. AA plans to schedule another 60th anniversary planning meeting for September. AA

VICE PRESIDENT
No report.

SECRETARY
Notice for volunteer to take on emailing of newsletter will be included in next email newsletter. CH

PROGRAMS
The Dayton Simmons lecture had a good turnout (40) and was well received. There is a suggestion for a photography lecture that will be pursued up the return of Suzanne Pugh. AA

WORKSHOPS
Draft workshop documents will be emailed to the board for feedback. These documents will be used to facilitate scheduling and confirming workshops with potential instructors. BM is working to confirm and finalize a workshop on etching with Carol Webb at Scintillant Studios. AA suggests BM start planning for 2011 workshops, emails should be sent directly to BM with suggestions for future workshop instructors. BM

EXHIBITIONS
Regular reminders will be sent out regarding the member exhibition. A composition of images of artwork currently submitted will be included with the announcement in the email newsletter. AA suggests that RE continue to plan for the yearly member exhibition and EO should handle juried exhibitions every other year, including the 60th anniversary exhibition. EO and RE should consider how their exhibition roles should be defined for voting at the general meeting/picnic this summer. RE, EO, CH

MEMBERSHIP
There are 205 members to date. EO has been working with VT to transfer the membership position. Another person will need to be found to organize Maker Faire 2011. EO and TR will review postcard creation and mailing to announce and remind members about the summer picnic and holiday parties. EO, TR

TREASURY
JU has assumed full responsibility as Treasurer and will email to the board the financial report for the next board meeting. The budget must be completed at the end of 2010 in order to have hard numbers for the 60th anniversary events.

LIBRARIAN
Database is nearing completion.

HOSPITALITY
Two people have expressed interest in working with hospitality. The same request for volunteers will be reposted in the email newsletter. The summer picnic is confirmed for August 29, TR to reconfirm with Adam Clark and indicate arrival times and number of volunteers and what will be needed (chairs, tables, etc.) EO will need to information on who and what will be demonstrated for the postcard. Still need a location for the holiday party. This location should be able to hold approximately 50 people and include an area for a demo. Nearby public transportation is also desirable. TR, EO

PUBLICITY
CT is pursuing advertising opportunities for the 60th anniversary. CT

GUILDLETTER
Reminder that the Guildletter is sent out quarterly, the next deadline is September 1st. AA suggests the possibility of having the location for the 60th birthday party secured in time to be included in the October newsletter or the possibility of a shorter Guildletter sent out with event information for January 2011. AA, CC

WEBSITE
SH has provided the website position information. It has been posted to Facebook and will be added to the email newsletter.

OTHER BUSINESS
There was a review and update of notes from AA and EO of 60th anniversary information and priority needs. Planning meeting to be scheduled in September, a reminder email will be sent by AA.

NEXT MEETING
Tuesday, September 14, 2010

Adjournment.

Minutes of the Metal Arts Guild Board Meeting
Tuesday, May 11, 2010
At the home of Carrie Tillie, San Francisco   

Present:
Alison Antelman, AA; Carolyn Tillie, CT; Ron Elson, RE; Emiko Oye, EO; Taiko Roskothen, TR; Jennifer Gans, JG; Celeste Howell, CH; Rebecca Deans, RD; Meghan Riley, MR; Susie Hojel, SH; Janet Underwood, JU; Beth Wellington, BW; Beth Morris, BM; Verena Tent, VT.

PRESIDENT’S REPORT
Each board member has been asked to document their position if it has not already been done. A digital and hard copy will be kept in the resource center and updated annually. All positions should be documented by the next board meeting July 2010. Descriptions should be kept simple and then emailed to AA. Board members should start with the bylaws since each position’s description is listed there. ALL

The workshop position has had no activity from its board member for unknown reasons and without return correspondence. A letter was sent to the board member advising a new person would be selected. AA

VICE PRESIDENT
Carrie Tillie has expressed interest in the Vice President board position. CT will begin working with Beth Wellington to transition PR related activities and responsibilities. CT and BW will be voted into their respective new roles at the next board meeting. CT, BW

PROGRAMS
Dayton Simmons, a miner and prospector will give a lecture on turquoise and have stones available to purchase. This lecture will take place May 23rd at River of Words in Berkeley.

WORKSHOPS
Beth Morris was voted in as the new workshop board member. AA and BM will work together on the responsibilities of the workshop position as well as the Carol Webb workshop to be scheduled in the fall.

MAG regularly needs spaces for workshops; AA suggested that it be allowed for the workshop host to take the workshop for free. AA, BM

EXHIBITIONS
The all-member show is scheduled for October 29 – December 5 at Lireille gallery. CH and RE are completing the online registration testing and will update text and instructions prior to emailing to the membership. CH, RE

MEMBERSHIP
Current membership number is 183. Varena Tent expressed interest in taking over the membership role from EO. MAG eNews will be taken over by publicity, CT and BW to discuss. EO

TREASURY
Current treasurer Meghan Riley will be leaving us, Janet Underwood was voted in as the new treasurer. Janet and Meghan will work together over the next month to transfer the position. MR, JU

LIBRARIAN
There have been a few acquisitions for the resource center. The database is good and RD is ready to move forward doing more cataloguing with volunteers. In future, RD is interested in pursuing a materials library, including stones. RD

HOSPITALITY
A location is needed for the summer picnic. RD will put together an online poll to help determine the date for the summer picnic. TR will handle the voting and the ballot box. If we don’t already have them, hospitality should consider purchasing large coffee urns for event use. A suggestion was made to use the website elfster.com to facilitate a gift exchange, possibly for the holiday party. RD, TR

PUBLICITY
There are currently 132 members on Facebook. MAG is now a member of artslant. CT and BW will discuss publicity position and work that has been done so far on press kit for 60th anniversary. CT, BW

GUILDLETTER
No report.

WEBSITE
Anything that is sent to SH is posted to the web site. Anything that needs to be promoted to MAG should be sent to SH, publicity and metalartsguildsf@gmail.com.

SH would like to hand the website position to another person. SH will write position information that can be posted to help find a new website person. A suggestion was made to create an FAQ page for the website. SH

OTHER BUSINESS
Board Member at Large Jennifer Cross Gans will be retiring in August after serving 15 years in various positions on the MAG board. A huge thanks to Jennifer, she will be missed!

NEXT MEETING
Scheduled for Monday July 12, in the east bay.

Adjournment.

Minutes of the Metal Arts Guild Board Meeting
Monday, March 8, 2010
At the home of Meghan Riley, San Francisco

Present:
Alison Antelman, AA; Cyndee Clearwater, CC; Carolyn Tillie, CT; Ron Elson, RE; Emiko Oye, EO; Taiko Roskothen, TR; Jennifer Gans, JG; Celeste Howell, CH; Rebecca Deans, RD; Meghan Riley, MR.

PRESIDENT’S REPORT
The next meeting for the 60th anniversary planning team will meet in April. AA spoke to Adam N. of Fractured Atlas regarding benefits to MAG. Individual members can get free associate membership. Fractured Atlas is an online resource for artists. AA will put a write up together for members on Fractured Atlas. AA

VICE PRESIDENT
This position is still vacant. The board will need to vote to extend AA’s term one year to August 2012 with the hope that a VP will be found before August 2011. A notice should be sent out to invite members who might be interested in becoming a board member or just attending a board meeting. CT will also post information on Facebook. CT

PROGRAMS
The March 28 Cartier Exhibit tour is booked up and has a waiting list of people still interested in attending with the group. An additional docent will be considered should the waiting list become too long.

There was a tour of TechShop in Menlo Park on March 6th. RE attended along with several others, and reported it to be an amazing place with all kinds of machinery available to rent after appropriate training sessions. TechShop will be opening a location in San Francisco near 2nd and Howard. Opening date yet to be announced.

May 23rd at River of Words in Berkeley, Dayton a miner and prospector will give a lecture on turquoise and have stones available to purchase.

WORKSHOPS
Carol Webb is interested in doing a workshop possibly in the fall around October.
RE suggested coordinating the workshop topic with the theme of the upcoming all member exhibit.

EXHIBITIONS
The next all member non-juried show will be held at Lireille Gallery. Suggested themes include Commitment, Relationships. The MAG exhibition committee will organize the application process utilizing an online system as much as possible. The notices and dates will be announced in future eNews and the Guildletter. RE

MEMBERSHIP
Current membership number is 164 with increases occurring typically around the release of the eNews. A renewal link to member registration will remain in each eNews. EO and CH met to begin hand off of eNews. EO and CH will work together for complete transition of eNews. EO, CH

MAG Packets will be sent out Tuesday, March 9 to teachers and instructors with information for students to join MAG at the student rate. EO

MAG has applied to Maker Faire, the event will be May 22 – 23. There are six people committed to doing demos or hands-on workshops. Need to find a point person for the MAG booth; EO will not be able to do so this year.

TREASURY
A new treasurer will most likely be needed by June 1st, MR is unexpectedly moving away. The budget was sent out to the board last week. MR has an appointment with the accountant next week to review accounts, discuss issues and the transfer of data into Quickbooks. JG requests footnotes and/or clarification for 2009 items that appear but do not carry over to the 2010 budget. MR

LIBRARIAN
Two rounds of volunteers have assisted RD so far with inventory and cataloguing of the library. RD estimates four more sessions to complete the process, which will continue in April. Three new books have been purchased for the library. Secure shelving will be added as an agenda item to address later in the year.
The member database is where it should be; EO will do some more testing. RD estimates the library database will be complete in the summer. RD, EO

HOSPITALITY
Ideas are needed for the summer picnic, which will be scheduled in July or August. Ideas can be emailed to AA and/or TR. Suggestions were made to bring back the popular gift exchange, raffle or tool swap/sale during summer or holiday events. These extra tasks would need to be organized by a point person either with or by TR and RC.

PUBLICITY
Current Facebook member count is 129. All MAG related events are posted to various publicity sites, including FB. The Business Development Group meetings have not yet occurred in 2010. The count has varied from 2 – 8 attendees, typically different people attending each meeting. The meetings will possibly be changed from monthly to quarterly. The next meeting will be announced on Facebook, emailed to the board and included in the eNews.

CT met with Florence R. and Mary for informal interview and discussions related to MAG history. This information will be used to pitch articles to a variety of magazines and build outside knowledge of MAG in preparation for the 60th anniversary. CT

GUILDLETTER
No report. Next issue to be released April 1st.

WEBSITE
AA will discuss listings and the future possibility of a member site with SH. AA

MISCELLANEOUS
Item for the next agenda will include repacking the permanent collection. AA will speak to Elizabeth Shypertt for best suggestions. MR will also submit ideas via email. AA, MR

NEXT MEETING
Scheduled for Tuesday May 11th, at Carolyn Tillie’s place.

Adjournment.

Minutes of the Metal Arts Guild Board Meeting
Monday, January 11, 2010
At the home of Emiko Oye, San Francisco

Present:
Alison Antelman, AA; Cyndee Clearwater, CC; Carolyn Tillie, CT; Ron Elson, RE; Emiko Oye, EO; Taiko Roskothen, TR; Jennifer Gans, JG; Suzanne Pugh, SP; Celeste Howell, CH; Rebecca Deans, RD; Meghan Riley, MR.

PRESIDENT’S REPORT
AA has display props, gloves, mag sign and easel from the exhibition.
Everyone should know what is going on with their section of the budget and/or confirm with MR.

Initial 60th committee meeting scheduled for Tuesday January 26th, hosted by AA.
March 22nd is a tentative date for those interested in assisting in the planning to attend.

VICE PRESIDENT
This position is still vacant and term limits require a VP to be in place by August. If you are interested or just want to inquire, Please Help. The VP must serve for a year so recruit that special someone now.

PROGRAMS
General Meeting January 17th with guest speaker June Schwarcz at the Sawtooth Building.
SP is looking into a possible tour of Techshop. SP
AA is still in conversation with Dayton – miner and prospector – for a lecture on turquoise, while bringing samples to sell, possibly May/June timeframe; will also try to schedule a Sunday afternoon date.
A tour of the Cartier exhibit was discussed, CC will for a docent tour for Mag members. CC

WORKSHOPS
Peter Ostwald’s workshop is scheduled for January 23 & 30. Peter has been invited to provide a brief intro of his workshop at the General Meeting January 17.

EXHIBITIONS
RE thanks everyone for participating in and assisting with the exhibition. There were approximately 55 artists with multiple pieces. A debriefing discussion of the exhibition recommended a committed exhibition committee for future exhibitions. The next all member show will be a ring show. RE will contact galleries to host the next all member show.

MEMBERSHIP
Elections are in August, there needs to be someone to move into the role of membership. The current membership number is 86. The renewal postcard has gone out and a reminder will be in the email newsletter to go out next week.
EO & CH will schedule time to hand off and review eNews on constant contact. EO, CH

TREASURY
Meghan Riley reviewed expense reports for possible modification. There was an extensive review of the 2009 & 2010 budget before it can go to a board vote for approval.

Based on the review and suggested modifications, a revised 2010 budget will be presented to board members for a vote prior to the General Meeting January 17th. MR

LIBRARIAN
RD is ready for volunteers to begin a manual inventory and categorization of the Mag library. RD will solicit volunteers at the General Meeting. AA, AC and RD will have a discussion about security of the library contents. AA, AC, RD

HOSPITALITY
No Report.

PUBLICITY
CT has begun writing publicity related information in preparation for the 60th. CT

GUILDLETTER
No report.

WEBSITE
No report.

NEXT MEETING
Scheduled for Monday March 8, 2010

Adjournment.